• 3: Solutions
• 4: Products
  • 4.1: FuelPlus/EFM
  • 4.2: FuelPlus/EFM Emissions
  • 4.3: FuelPlus/ASP
  • 4.4: FuelPlus/ASP Emissions
  • 4.5: Benefits
  • 4.6: Product Demo
• 5: Services
• 6: Consulting
• 7: Support
• 8: Business Areas
• 9: Customers
• 10: About Us

Hot Topics

• 22.1: FuelPlus/EFM Emissions
• 22.2: FuelPlus/ASP Emissions

Modules

Base
Contract
Operations
Accounting

printpdf Accounting Module

The Accounting Module supports invoice checking, posting generation for the A/P system, and accrual calculation.

There are two different ways for registering invoices. Electronic invoices (EDI/AVNET, IATA XML) are uploaded, paper invoices are captured manually. So there are several FuelPlus dialogs which support you in entering the details of a paper invoice.

FuelPlus automatically checks all invoices related to into plane deliveries against actual flights, fuel messages, and contract data. It automatically checks self-supply deliveries against expected costs.

Verification of electronic invoices includes checking each price component to ensure that only agreed duties, fees, and taxes are charged. FuelPlus can define tolerances for every issue and for correct tax/VAT costs.

Accountants can accept or reject each invoice line in question. Rejected invoice lines are deducted from the total invoice amount, so that only accepted deliveries are paid.

After the invoice verification process is completed, postings are generated which are based on the predefined accounting rules. Postings are transmitted to the accounting system for further processing. The system provides an invoicing advice report to support sales to third parties.

Accounting areas supported:

Capture And Maintain Invoice

• Load electronic invoice: The system loads a data file containing an electronic invoice in one of the supported formats.
• Capture paper invoice: The user can capture a paper invoice including invoice header and related invoice line items.
• Display rejected invoices: The user can retrieve a list of all electronic invoices that could not be imported properly due to any reason.

Process Invoice

• Check contract: The system checks that the correct contract has been assigned to the invoice.
• Check event: The system checks that the events referred to in the invoice are valid.
• Check quantity: The system checks whether the invoiced quantities correspond to the actual quantities registered in the system.
• Check price/amount: The system checks whether the invoiced prices and amounts correspond to the price components of the contract that is assigned to the invoice.
• Check VAT: The system checks whether the invoiced VAT data correspond to the VAT rates that are registered in the system.

Review Invoice

• List invoices: The user can retrieve a list of invoices registered in the system.
• Review invoice: The user can display invoice header and related invoice items.
• Review event discrepancy: The user can retrieve the event discrepancies that were detected for an invoice item and either assign an event and initiate a recheck for the item, or reject the item.
• Review quantity discrepancy: The user can retrieve the quantity discrepancies that were detected for an invoice item and either accept the discrepancy or reject the item.
• Review price discrepancy: The user can retrieve the price discrepancies that were detected for an invoice item and either accept the discrepancy or reject the item.
• Review VAT discrepancy: The user can retrieve the VAT discrepancies that were detected for an invoice item. To do so, either accept the discrepancy or reject the item.
• Review contract / broker agreement discrepancy: The user can select a contract or a broker agreement manually to which the invoice refers.
• Change category for electronic invoice: The user can change the category of an electronic invoice (into plane / non into plane related) so that the system can allocate the invoice to the related contract.

Support Accounting System

• Create accounting document for accounting system: The user can release the completely checked invoice, modify the data of the accounting document if necessary, and finally finish the invoice. The system generates an accounting document for the accounting system.
• Export accounting document: The system generates a data file containing the accounting documents for completely checked invoices in the data format of the target accounting system.
• Load feedback file on accounting document: The system loads a data file containing acknowledge data generated by the accounting system regarding receipts of accounting documents and payment of invoices.
• Export accruals for material management: The system generates a data file containing the calculated accruals for actual flight events of one month.
• Export accounting document for material management: The system generates a data file containing all accepted items of completely checked invoices.
• Export XML invoice: The system generates a data file containing invoices in the IATA XML invoice format using invoices registered in the system.

Calculate Accruals

• Report Into plane (IPL) accrual summary: The user can retrieve the accrual summary for IPL items for a location and a range of months.
• Report Non-IPL accrual summary: The user can retrieve the accrual summary for Non-IPL items for a location and a range of months.
• Report Into plane (IPL) accrual details: The user can retrieve the IPL accruals for actual flights by contract type.
• Report Non-IPL accrual details: The user can retrieve the accruals for Non-IPL events by contract type.
• Close open positions: The user can close accruals related to invoice items by accepting either the invoiced costs and quantities or the calculated costs and quantities.

Prepare Accounting Report

• Generate invoice quality profile report: The user can retrieve the quality profile of an invoice containing the number of discrepancies per category event, quality, price/costs, and VAT at different invoice checking stages.
• Generate end-of-month report: The user can generate a report containing the accruals of one month.

Further Use Cases

• Manage clients: The user can display, create, modify, or delete clients for which invoices are captured and checked.
• Delete raw invoices: The user can delete raw invoices which cannot be processed.
• Manage internal accounts: The user can display, create, modify, or delete accounts' structures for costumers which receive invoices. The user can also display, create, modify, or delete cost accounts for an accounts' structure.
• Manage invoice issuer and vendor accounts: The user can display, create, modify, or delete invoice issuers who issue invoices and/or receive payments. The user also can display, create, modify, or delete vendor accounts for an invoice issuer.
• Manage price mappings: The user can display, create, modify, or delete price mapping rules which are used to map invoice price categories to contract price categories. The user also can assign or de-assign contract price categories to a price mapping.
• Manage VAT rates and codes: The user can display, create, or delete VAT codes and associated rates.
• Manage VAT usage: The user can display, create, modify, or delete the application of a specific VAT code/rate for a country or state and period.
• Manage fiscal years: The user can display, create, modify, or delete fiscal years and their posting periods.
• Special report End-of-month accruals by month, vendor, and cost: The user can initiate the generation of a report in which the accruals for one month are displayed by month, vendor, and cost type.
• Change client: The user can change the active client, for which to capture and check invoices, and review accruals.

Invoicing (available with Supply Chain Management module)

• Generate invoice advice report: The user can generate a report which contains the contracted volumes and costs to be invoiced to a third party based on a sales contract.