printpdf Prepayment Module

The Prepayment Module supports in the calculation of prepayment amounts for future periods. The module further keeps track of each supplier’s prepayment account by balancing prepaid amounts against approved invoices and calculated accruals.


Prepayment areas supported:

Manage Supplier Prepayments

  • Manage prepayment accounts: The user can capture, modify, or delete prepay-ment accounts per supplier and area. In addition, the user can specify the prepay-ment period per prepayment account.
  • Calculate prepayment amount: The user initiates the calculation of the prepay-ment amount for the next prepayment period. The system calculates a suggested prepayment amount using flight schedules, effective contracts, and the balance of the current prepayment period.
  • Manage prepayment account adjustments: The user can capture, modify, or de-lete adjustment for a prepayment account.
  • Link invoice to prepayment account: The system links an approved invoice to the related prepayment account and recalculates the account balance.

Reporting

  • Report prepayment account balances: The user can generate a report which con-tains the actual prepayment balance of selectable accounts.
  • Report prepayment account transactions: The user can generate a report which contains all transactions (prepayment, adjustment, invoice) as well as the closings for a specified prepayment account.
  • Report prepayment location volume distribution: The user can generate a report which contains for each location the total planned volume, the supplier’s location share and the planned volume allocated to the supplier in the prepayment period.
  • Report prepayment flights: The user can generate a report which contains the flights planned for the prepayment period including the volume allocated to the sup-plier and expected costs.
 

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